Sharing and collaborating on documents and files isn’t just part of everyday work in most organizations. In fact, you could argue that documents are the lifeblood of modern work - where we develop and capture the new ideas that power innovation and growth. Modern document sharing and collaboration solutions need to be secure, compliant, and easy to use to share sensitive/proprietary information without slowing teams down.
But with all the options out there, how do you choose the right one for your organization?
Here are five crucial questions that will help you make the right choice:
Encryption is the foundation of secure document sharing. You need a platform that protects your files both at rest and in transit using the strongest industry standards. True security doesn’t stop at the files themselves. It also means encrypting metadata (like file names and folder structures) and offering flexible, enterprise-grade key management options.
Data sovereignty isn’t just a buzzword—it’s a critical compliance factor. Depending on your industry or location, you may need to ensure your data stays within specific geographic borders and legal frameworks.
Look for solutions that offer on-premise deployment, private hosting, or a choice of cloud regions, so you stay in control of your data, no matter what.
Every platform will promise secure identity and access management (IAM), but not all deliver it with the flexibility you need. You should expect Single Sign-On (SSO) integration with protocols like LDAP, OAuth2, OpenID Connect (OIDC), and SAML2, along with granular role-based and attribute-based access controls.
Strong IAM means that only the right people get access to the right documents—nothing more, nothing less.
Internal collaboration is a basic capability. The real challenge is giving your team the ability to work with clients, contractors, and partners outside your organization without jumping through hoops. The right platform will let you share externally without losing control, offering features like password-protected links, limited-time access, watermarking, file versioning, and the ability to revoke access anytime.
Secure external collaboration should be simple, flexible, and fully under your control.
Security never come at the cost of usability. If a platform is too complicated, users will find workarounds and gravitate to grey IT solutions—which means your documents aren’t really secure at all.
Look for intuitive user interfaces, seamless mobile access, smart syncing options, and customizable portals that make it easy for everyone—from admins to end users—to collaborate safely without friction.
When you ask these five crucial questions, Pydio Cells shines:
Pydio Cells gives you the security, compliance, and usability you need—without compromise.
Take a deeper dive on Cells and secure document sharing and collaboration.
If you're looking for a platform that meets and exceeds these criteria, talk to one of our experts today.
Join Us For Avoiding the Reputational Offside: A Playbook for Crisis Management
Date & Location: Tuesday, June 3, 2025, at the FIFA Museum in Zurich.
Live Crisis Simulation: Experience an interactive, live ransomware crisis simulation in an intimate setting with our partner Future Intelligence. Learn how to make swift, secure decisions under pressure, drawing on real-life experiences with companies like Ikea, ABB, and Accor.
Exclusive Tour and Dinner at the FIFA Museum: Enjoy a tailor-made tour of this iconic venue, followed by an exclusive dinner.
Networking with Top Decision-Makers: Connect with confirmed attendees – a total of 100 industry leaders, including experts from ZF Friedrichshafen, Oetiker, and Cloud Temple – and take advantage of pre-scheduled meetings.
Strategic Insights & Tools: Receive a comprehensive crisis management playbook that you can implement in your organization immediately.
Secure your spot now – only 35 seats remain! Click here to learn more about the event and register for free with code WIRE50 on our website.